August 1 & 2, 2008
Merchandise Mart Exposition Building, Denver, Colorado
The Merchandise Mart has proven to be the winning location for us. We are pleased to occupy, again this year, the Expo Building: large booths, great lighting and easy access load in. Buyers and exhibitors all enjoy this spacious and professional hall and its very agreeable and professional support staff.
This year's theme is 'The Art of the Book'. Local book art groups will be joining us to promote the book fair and will provide educational displays. We also promote the fair in local papers, postcards, press releases and the RMABA and Internet mailing lists. Dealers at the RMBPF are promoted on our website as well.
We can promote the fair and your book business even more effectively when we know what special items you may be bringing, your availability for interviews, quotes we could use in our publicity packets, web pages on which you'd be willing to mention the fair and your participation in it. We mail post cards just preceding the fair and are glad to list you and your specialties on the web page. Send information you think may be useful to info2008@rmaba.org.
A contract for the fair is available at www.rmaba.org/files/2008rmbpfcontract.pdf. Just print the contract, complete it, and mail with your payment to the address below.
Lots of book events are happening in Colorado this August; so come to Colorado take in some book culture, enjoy the mountains and make some money. And if you have any questions, touch base with me in any of the following ways.
Naioma Walberg - Coordinator
Rocky Mountain Book & Paper Fair
P.O. Box 481391
Denver CO 80248
303-433-2210
Email: rmbpf2008@rmaba.org
We want to remind you that there are two other events happening in Colorado in early August.
Immediately following the Book Fair is the 30th Annual Colorado Antiquarian Book Seminar, Sunday,
August 3 - Friday, August 8, 2007, Colorado Springs, Colorado
www.bookseminars.com
And then on August 6-10, 2008, the *World Science Fiction Convention* will be at the Colorado Convention Center. This five-day celebration of science fiction was in Japan last year, and it has been held all over this country and around the world since 1939, except for during World War II. Denver had the honor in 1941, 1981 and now again this year. This event attracts thousands of readers, hundreds of authors and lots of panels, readings, parties, and autograph sessions. Estimated attendance is 4,000. An art show and dealer's exhibit room are also part of the event. Announcement of the Hugo Awards happens at the banquet. Check www.denvention3.org for more details and registration costs.
So you can see there are lots of reasons to come to Colorado in August 2008. We hope to see you in Denver, the first weekend in August. Please feel free to share this information with other dealers who you think might be interested.
Date and Hours: The Rocky Mountain Book & Paper Fair, formerly The Rocky Mountain Antiquarian Book Fair, is sponsored by the Rocky Mountain Antiquarian Booksellers Association. The fair will take place on Friday, August 1st & Saturday, August 2nd, 2008, and will be open to the public from 5 PM until 9 PM on Friday 8/1, and 10 AM until 5 PM on Saturday 8/2.
Location: The Denver Merchandise Mart Expo Hall is located at 451 E. 58th Ave, just east of Interstate 25 at exit 215. The loading dock is located at the east end of the complex just north of 58th Ave. and Washington St. All access to the building will be through the loading dock when the fair is not open to the public.
Set-up: Set-up time is from 9 AM until 5 PM on Friday 8/1. Take down will be from 5 PM until 8 PM on Saturday 8/2. Only pre-registered dealers and helpers will be allowed inside the building during set-up and take down. Helpers, working for tips, will be available during set-up and take down.
Hotels and Food: An improved food and beverage cart will be on site. A sandwich lunch will be provided
on Friday afternoon. Area restaurant recommendations are available on request.
The Comfort Inn Central, 303-297-1717, located at the Merchandise Mart, is offering rooms for $80.99/84.99.
The Holiday Inn Central 303-292-9500, one mile south on I-25 has rooms for $119.00.
The Best Western Central 303-296-4000, one mile south on I-25 (no rate quoted).
The Doubletree North 303-427-4000, 10 minutes north on the freeway, has the best deal through online booking.
Booths: A standard booth consists of three eight-foot tables in a 10 x 13 corner space. Other options include two, four, five and six table booths that are arranged along the walls. Rates are listed on the contract. Receive a $25 discount by paying your booth rental in full by April 1, 2008. Dealer signs will be provided. Table drapes are required, and exhibitors should plan to bring their own. A limited number of white table covers (sheets) will be available at no charge. Glass display cases are available for rent through Tebo Store Fixtures 303-292-2426. Electric power is available for $55.00 per booth. Wi-Fi internet access is available through the Merchandise Mart for $10 a day.
Security: All exhibitors and helpers must wear badges provided by RMBPF. Security will be provided at the door. Bags and stickers will be provided to all exhibitors and must be used. Itemized receipts must be issued for all purchases. Thieves will be prosecuted.
Deadlines: A deposit, equal to half the rental rate is due by 5/15/08. All rental fees are due by 7/1/08. A $50 late fee may be assessed for payments made after that date. Refunds for cancellations before 7/1/08 will be subject to a $50 processing fee. Refunds for cancellations after 7/1/08 are at the discretion of the organizers.
Promotional Material: Postcards, posters, and flyers will be available. I can send you as many of each as you can use. All postcards are good for $1.00 off admission. Each exhibitor will receive four free passes to distribute as they wish.
Programs: The theme, this year, is The Art of the Book. A silent auction to benefit the Colorado Library People literacy programs will be held. Tax deductible contributions will be accepted prior to the fair.
Featured Items: Again this year, all exhibitors will have the opportunity to showcase special items that they will be bringing to the fair. See 2007 Featured Items on www.rmaba.org/bookFair.php.
Shipping: Exhibitors who wish to ship items directly to and from the Merchandise Mart should contact me for specific arrangements.
Information and Contact: Details and information will be available on our web-site www.rmaba.org or by contacting:
Naioma Walberg - Coordinator
Rocky Mountain Book & Paper Fair
P.O. Box 481391
Denver CO 80248
303-433-2210
Email: rmbpf2008@rmaba.org